Transform Your Document Management

Automate processes, free your team from repetitive tasks, and gain legal peace of mind.

What is VRL?

VRL (Labor Requirements Verification) supports companies throughout the entire document control process, adapting to each industry and operational need. The platform allows you to manage contractors, subcontractors, and internal resources in an agile, secure, and organized way, providing real-time visibility into compliance status.

Our goal is for your company to stop reacting to problems and start managing proactively,focusing on growth without unnecessary exposure to risk.

Advantages

  • Centralized control of all labor documentation in a single digital platform.

  • Remote and immediate access to updated information from any device.

  • Automated expiration tracking and preventive alerts.

  • Reduced administrative workload and elimination of scattered manual processes.

  • Lower legal risk through documented verification and traceability.

  • Stronger contractor relationships through clear and structured processes.

  • Secure cloud backup with permanent data availability.

VRL turns document control into real prevention and protects your company before risk becomes a problem.

Control without losing time or efficiency

Process automation and simplification.

The Importance of Labor Document Control

Why control contractors?

Outsourcing is a strategic tool for growth and operational efficiency. However, companies hiring third parties may be held jointly liable for labor non-compliance affecting contractor and subcontractor employees. Document control is more than a legal requirement — it is an investment in legal security and business continuity.

When and what to control

The obligation to monitor compliance begins with the first contractor. Companies must verify legal documentation from contractors, their assigned employees, and subcontractors. Key documents typically include worker identification, payroll records, social security contributions, workers’ compensation coverage, proof of banking compliance, insurance policies, and, depending on the activity, required licenses or permits.

Best practices

Going beyond minimum legal requirements reduces risk and improves internal management. Best practices include:

  • Designing documentation matrices aligned with applicable regulations and industry requirements.
  • Requesting complementary documentation for employees, vehicles, and equipment.
  • Adjusting oversight according to contractor type and risk level.
  • Conducting periodic reviews and random audits.
  • Validating financial solvency, background records, and contractual compliance.

Management Challenges in Labor Document Control

Legal compliance and joint liability prevention

Companies must systematically verify contractor and subcontractor labor documentation to avoid legal exposure. Lack of control or traceability may trigger joint liability in labor claims.

Monitoring expirations and critical documentation

Onboarding records, insurance policies, payroll reports, contributions, certifications, and other requirements must remain current and verified. Missed expirations increase operational and legal risk.

Efficient contractor management

As the supplier network grows, document complexity increases. Centralizing and organizing information prevents errors, duplication, and administrative inefficiencies.

Immediate access to updated information

Legal, administrative, and operational teams require real-time compliance visibility, especially during audits or inspections.

Traceability and audit support

It is not enough to assume documents exist — companies must demonstrate they were requested, verified, and validated. Digital traceability provides defensible proof of compliance.

What benefits does VRL bring to your company?

  • Centralizes all labor documentation in one organized and accessible platform.

  • Sends automatic alerts before each expiration to prevent non-compliance.

  • Provides full contractor history in real time.

  • Generates digital evidence of every verification performed.

  • Improves contractor relationships through clear and transparent processes.

VRL is a platform that simplifies the verification and control of contractor and internal workforce documentation. It enables management of legal requirements, expirations, and regulatory compliance while ensuring traceability and real-time visibility of each record.

Documentation Managed by Sector

Employees

Up-to-date and accessible worker documentation

Keep each employee’s documentation current and accessible, ensuring legal compliance and authorization for critical tasks.

  • Tax registration and employment identification numbers.

  • Valid government-issued ID.

  • Active payroll records and wage receipts.

  • Driver’s licenses and task-specific certifications.

  • Required medical exams and specialized certificates.

  • Proof of social security and benefit contributions.

Contractors

Comprehensive contractor documentation management

Manage and verify contractor documentation centrally, avoiding legal risks and operational delays.

  • Updated workforce roster.

  • Proof of corporate bank account registration.

  • Mandatory life insurance coverage.

  • Active workers’ compensation insurance.

  • Payroll tax filings and payment confirmations.

  • Safety programs and work notices for high-risk activities.

  • Industry-specific registrations when required.

Subcontractors

Full traceability of subcontractors and their resources

Ensure complete oversight of subcontractors and their assigned personnel, reinforcing legal protection and risk prevention.

  • Submission of the same documentation required from the primary contractor.

  • Sworn subcontracting declarations.

  • Workforce rosters and individual worker documentation.

  • Mandatory life insurance and workers’ compensation coverage.

  • Expiration monitoring and monthly updates.

  • Systematic archiving for audits and regulatory inspections.

Other developments upcoming

Other developments
upcoming

Enhance your organization’s safety

Request a demo and see our solutions in action to validate critical activities and manage operational risks.

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